Privacy Statement

Intro
Dutch Roots handles your privacy very seriously and will process and use information about you (the person concerned) in a secure manner. In this Privacy Statement we explain which data we process and for which purpose we do so. In addition, in this Privacy Statement you can read about your rights regarding our processing of your personal data. We encourage you to read this Privacy Statement carefully. For questions you can always contact [email protected].

Who is Dutch Roots?
The Dutch Roots foundation (hereafter Dutch Roots) is comprised of members of the Dutch association for agriculture and horticulture journalists (NVLJ). Dutch Roots will organize the world congress of the International Federation of Agricultural Journalists (IFAJ) in the Netherlands. Dutch Roots is established on January 30th, 2017 in Sittard and is registered in the trade register of the Chamber of Commerce under number 09126890.

Dutch Roots controls the processing of your personal data.

How does Dutch Roots use your data?
Below you will find an overview of the purposes for which Dutch Roots processes personal data about you. It indicates which data Dutch Roots uses for that specific purpose, which is the legal basis for processing these data and how long the data are kept by Dutch Roots.

Purpose:

  • Providing information (updates, announcements etc.) concerning the IFAJ2018 World Congress Dutch Roots through maillings.
  • Managing attendee data in registration system RegOnline and handling all personal communication with attendees concerning registration.

Data:
First name, family name, e-mail address, place of residence, country, phone number.

Basis:

  • Unambiguous consent
  • Free
  • Being and staying informed

Storage period:
No longer than necessary for these purposes.

How do we obtain your personal data?
Dutch Roots has data about you, because you have provided this information to us via a contact form or otherwise.

What are your rights?
Under the European General Data Protection Regulation you have a number of rights with regard to your data and their processing:

Insight
If you want to see the personal data that has been recorded about you at Dutch Roots, you can request access to it.

Modify
If you wish to make changes to the personal data that you have seen as a result of a request for access, you can request this at Dutch Roots.

Limiting the processing
In addition, under certain conditions, you also have the right to request Dutch Roots to limit the processing of your personal data.

Right of objection
If a certain processing takes place on the grounds of the ‘legitimate interest’ of Dutch Roots or a third party, you have the right to object to that processing.

Data transfer
You have the right to obtain your personal data from Dutch Roots. Dutch Roots will provide this in a structured and common form, which can easily be opened in other common digital systems. This way you can also transfer your data to another provider.

Retract permission
In all cases in which the basis for a certain data processing is your consent, you have the right to revoke that permission. This has no consequences for the past, but does mean that we will no longer be allowed to process this data. It may be that Dutch Roots can no longer provide you with certain services.

Reaction by Dutch Roots
A request can be sent to [email protected]. Dutch Roots will comply with your request as soon as possible and in any case not later than one (1) month after Dutch Roots has received such a request. If Dutch Roots rejects your request, we will indicate in our answer why the request is rejected.

Recipients of personal data
The data can be passed on to processors, in particular DCA-ICT as web hosting company and Wallbrink Crossmedia bv as mailing system provider, with which a processing agreement has been concluded.

It may be that Dutch Roots is obliged to provide your data to a third party, for example on the basis of a legal obligation.

What are cookies and how does Dutch Roots use them?
Cookies are small pieces of (text) information that are sent to your browser when you visit the Dutch Roots website and that are subsequently being saved on the hard drive or in the memory of your computer, tablet, mobile phone or other device (hereafter: ‘device’). The cookies placed via the Dutch Roots website can not damage your device or the files stored on it. When we talk about ‘cookies’, we mean not only these small pieces of (text) information, but also comparable techniques with which information is collected.

Can this Privacy Statement be changed?
This Privacy statement can be changed. We therefore advise you to regularly read the Privacy Statement for possible changes.

Where can you go with complaints and questions?
If you have any questions about this Privacy Statement and the way in which Dutch Roots uses your data, you can send an e-mail to [email protected]. Also, when you have a complaint about how Dutch Roots processes your data, you can send an e-mail to [email protected] dutchroots.info.